4 Hidden Costs Of Poor Document Control

One critical factor businesses continuously consider is the finances of the organization. No organization would want to run inefficiently, particularly cost wise.

In the current day and age, nearly every organization makes it a point to handle their documents digitally. While handling documents physically is considerably maintainable, management of electronic documents requires a bit more maintenance and administering.

Poor document control is a gamble within a company which could result in a massive financial and productivity loss each year. Efficient document control is one of the critical factors and should be looked into and efficiently managed when running a business.
Even when an organization utilizes document control, there are highlighted areas that need to be paid special attention to which would help avoid disastrous outcomes.

Utilization of software for Document Control could aid in the effective management of company documents. However, choosing the right software for this process involves research, skill, and adequacy in the operation of the Document Control Software.

The 4 emphasized hidden costs of poor Document Control would include:

• Loss of productivity
  Research states that employees spend an unnecessary amount of their time searching for information through the system.

• Violation of Regulations
  Following the necessary regulations of documentation should be an important factor that organizations could focus on as previous companies have been fined millions for inadequate recordkeeping.

• Confidentiality
  Poor document management could lead to information sensitive to an organization being in jeopardy.

•  Inflexibility
  Documents being inaccessible to employees can be a considerable disadvantage when working on important files.

Harrington Group International makes it a point to provide performance improvement solutions for companies and industries worldwide.
HGI offers a Document Management Software by HQMS, known to be one of the most effective Document Control Systems.

Our Software will allow you to have a little peace of mind, by reducing the cost and time it takes to manage all files cased with sensitive information while knowing that your documents and all sorts of files are in safe hands.

The HGI Document control software relieves companies of:

• Spending or wasting too much time manually managing documents
• The difficulties of revision and version control
• The complicated situations of unorganized document control which would result in miscommunication between employees
• For audit purposes, the failure to produce the relevant documents
• Far too much time being wasted on in-house meetings that could be used for productive moments
• In departmental communication hassles
• Issues related to transparency, visibility, and unreliability.

Possessing control over different kinds of documentation that have been made drafts for various purposes in an operational set-up, is somewhat of a critical requirement within a regulatory organizational environment. Multiple organizations all around the world are eager to find purposeful software for the maintenance of countless documents that follow each day of work. However, when identifying solutions for these issues, it should be assured that the relevant solution should be able to face any regulations that are performed within the city, country, or globally to ensure compliance. The ultimate ideology that needs to be focused on, however, should be to identify a method in which the cost of compliance is lower, while there is an increase of efficiency in production.

At Harrington Group International, our Document Management Software would help your company manage a document’s life cycle from the beginning to the end.