Audit Master Audit Management Software from HGINT
Audit Master Software is the perfect system for creating, managing, and scheduling in-house as well as external company audits and surveillance’s. This Audit Management Software program allows you to create and maintain audit checklists on the fly, identify areas for necessary improvement, streamline audit scheduling, and implement the corrective action process based on your audit findings.
Auditing is a necessary practice for any enterprise concerned with risk management and compliance with industry standards and regulations. Audit Master, our audit management software system, provides you with a perfect easy-to-use system for creating and managing your audits and surveillances. It allows you to detail an audit’s scope, establish auditing frequency, and log requirements and responsibilities for conducting audits in accordance with industry standards. Regardless of whether you perform in-house audits or audit other enterprises as a level two or three auditor, Audit Master will enable you to conduct audits far more efficiently than older paper-based methods.
With Audit Master you can: identify areas for improvement, highlight problem areas, correct problem areas, ensure procedural compliance, create historical data, streamline audit scheduling, document corrective actions, and support management review. It is straightforward, easy-to-use, and features advanced reports and user workgroups to ensure those who need to see the audits and results get the information they require.
Best of all, Audit Master is highly customizable. The end-user can tailor the program to the needs of the enterprise and industry they belong to via: customizable fields, workgroups, sophisticated sorting and filters, a built-in ISO Audit Checklist updated to the latest standards, fast and specific searching, notifications, and a host of other features such as the built-in calendar that will ensure you’ll never miss an Audit or Audit follow-up again.
If you routinely conduct audits you need an audit management software solution that will work for you and there is no better tool on the market than Audit Master.
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How to Choose the Perfect Audit Management Software for Your Organization.
At one point, every company needs to ask themselves the question, “What is auditing?” Auditing can primarily be described as the process of the on-site verification activity of a company. This includes the inspection or the examination of the operations or quality systems of a company. This process is done to ensure compliance with requirements. An audit can be applied to a whole organization or might even be specific to a function, processes, or production steps.
As defined by the ISO 19011:2011 standard of guidelines for auditing management systems, an audit is simply, a systematic, independent, and documented process used for obtaining audit evidence. This audit evidence includes records, statements of facts or other relevant and verifiable information. The audit evidence is evaluated objectively and used to determine the extent to which the audit criteria are fulfilled. The audit criteria include a set of policies, procedures, or requirements. There can be several different audit methods used by employees to achieve the purpose of an audit.
There are three discrete types of audits:
- Products Audit. (Includes services).
- Process Audit.
- System Audit.
However, there may be other methods such as desk or documented reviewed audits that may be utilized independently or with the support of the three general audit types.
An audit can also be classified into internal audits or external audits. This classification depends on the interrelationship among participants. Internal audits are performed by employees of an organization. These audit types are often referred to as first-party audits. External audits are performed through an outside agent. These audit types can be seen as either second-party or third-party audits.
The three types of audits:
- Product Audit.
This type of auditing is an examination done for a particular product or service. This method of auditing is used to evaluate whether a product/ service complies with the requirements. These requirements include specifications, performance standards, and customer demands.
- Process Audit.
This type of auditing involves a verification process and works within established limits. This method of auditing evaluates an operation or method against a set of predetermined instructions or standards. It is used for measuring compliance to these set standards and the effectiveness of the set of instructions. This auditing type may:
*Be used for checking the compliance standards to the defined requirements, which includes:
– Component mixture.
*Be used for the examination of resources. These resources may include factors such as equipment, materials, and people.
This examination is then applied to transform:
– The inputs into outputs.
– The environment.
– The methods followed. (The procedures and instructions).
– The measures collected to determine the performance of processes.
* Be used for checking the adequacy and the effectiveness of the control of processes that are established by:
– Training and process specifications.
- System audit.
This type of audit is conducted on management systems. This is done through examination and evaluation of evidence that is objective. The verification is done to ensure that applicable elements of a system are appropriate and effective and have been developed and documented according to compliance standards of required specifications.
There are different ways to implement system audits. One of them is through a Quality Management System audit. A Quality management system audit can evaluate an existing quality program. It is done to determine compliance and policies, commitments of contracts, and regulatory requirements.
The purpose of an audit:
Auditing may be specialized depending on the purpose of the audit, such as verification of compliance, conformance, or the performance of the company. In some instances, audits have defined administrative purposes. This includes auditing documents, risk, or the performance, or even for following up on completed corrective actions of the organization.
The phases of auditing:
- Audit preparation.
This process consists of everything which is done ahead of time of an audit. Interested parties do the preparation. These parties include the auditor, lead auditor, client, and the audit program manager. The preparation process is carried out to ensure the audit is in regulation with the client’s objective. This stage assists with the decision of conducting the audit. The preparation stage ends when the audit begins.
- Audit performance.
This stage of auditing is commonly referred to as “fieldwork.” In this stage, data is gathered for the audit, and it covers the period from the arrival at the audit location until the exit meeting. This stage consists of activities which include:
– On-site audit management.
– Meetings with the client.
– Understanding the process and system controls and ensuring these controls work.
– Communication among team members.
– Communicating with the client.
- Audit reporting.
The entire purpose of a report for audits is to be able to communicate the results of the investigation. The constructed reports should be able to provide precise information which could be useful as a management aid to address vital organizational issues. The auditing process may come to an end when the lead auditor produces the relevant reports. This is done after follow-up actions are conducted and completed.
- Audit follow-up and closure.
The audit becomes complete when all the planned activities have been carried out as complied with client requirements.
Now that you’re provided with an essential set of information regarding auditing, you may begin to wonder how you can implement it as efficiently as possible.
What exactly is Audit management?
Audit management helps with the simplification of organizing the flow and procedures of collaborating audits. In regulatory environments, through timely and effective audits, businesses can succeed in organizational effectiveness.
Why is Audit management Necessary?
Many companies still find themselves managing auditing processes through paper-based procedures and other conventional methods. Using these traditional methods of audit management requires a lot of time and effort. Additionally, humans are prone to errors, and that is something unavoidable. Taking time to analyze and re-correct these errors thoroughly could also be costly and waste a lot of time. Concerns of quality may also arise, especially if reports that are issued to clients are of inadequate standard.
An effective computer-based audit management software system can help companies efficiently manage their entire auditing processes from start to finish. The ability to properly conduct time-efficient and effective audits is essential for a business’s success. This especially applies to companies doing business in regulatory environments.
Comprehensive, effective, and cutting-edge audit management software can be used to manage all aspects of the audit process. These aspects include:
- The planning.
- Report creation.
- Peer review/
- Response to collection and closure.
Through the right audit management software, the above audit processes can be conducted with speed and precision.
Audit management software automates and streamlines the work of internal audit teams by optimizing resources and productivity. These software use compliance of the company and risk data to plan, scope, prioritize, and standardize audit engagements in a company. The continuous review of policies, procedures, risks, and control of audit provide an opportunity for fixing issues before they could become failures in audit procedures.
In case you’re wondering who makes use of these audit management software, it is typically Auditors. Auditors are an independent body who generally report to the board of directors.
Utilization of Audit management software could leave more time for auditors to enhance the quality of their results and provide constructive feedback on their audit proceedings with clients.
If you’re looking for the right auditing software, you may be faced with some challenges. However, keeping in mind that the right auditing system should possess the following features, your choice can be narrowed down.
The top features ideal audit management software should have are:
- User-friendly design.
The ability of an auditor to quickly adapt to new software is a critical factor in ensuring successful audit processes. User-friendly and straightforward audit management software could boost auditor satisfaction and could help retain well-performing auditors. When seeking your software, the system should:
– Be compatible with different electronic devices.
– Have a user interface with a short learning curve.
– Have a proper guide for the system.
– Have a simple and easy procedure to create reports.
– Be able to retrieve data quickly.
- Standard tools for audit evaluation.
Audit management software produces the perfect results when the tools and procedures are standardized within the company. Standardization is essential since it facilitates the use of this software to produce optimal results. Software plays a significant role in the standardization of processes by being able to provide uniform features to each company. Such as:
– Templates for audit checklists.
– Criteria for set evaluation.
– Methodology for uniform tracking.
– Tracking tools for corrective action.
An audit management software that is costly doesn’t always mean it’s better. These software systems don’t have to be expensive. Companies that provide buyers with a cost-effective solution to auditors while offering efficiency is what should be sought. However, if you believe your purchase is from a reliable source, your company may incur a significant return on investment where companies can:
– Reduce total audit time.
– Optimize revenue with faster work.
– Save costs on accommodation with Cloud bases systems.
- Enhanced productivity.
Conventional methods of auditing can be an extremely time-consuming process since they require a ton of manual entry of information. Audit management software could help save time, energy, and money. When discussing options for auditing software, giving priority to providers who ensure efficiency is vital. A few ways these systems could enhance productivity could be through:
– Improved quality of data.
– Reduced time for completing an audit.
– Increased overall performance.
- Fewer errors.
Error reduction is one of the most valued advantages of an audit management software. The traditional methods for audits could substantially increase the possibility of human errors. This could reduce the validity of documents. A few ways that an audit management system could help reduce errors include:
– Automation of tasks.
– Integration with quality systems.
– Automated tracking of audit activities.
- Visual statistics.
Software that provides visual interfaces and customizable documentation handling could easily help individuals see their results and progress smoothly. A few visual statistics that can be offered by audit management software include:
– Pivot tables.
– Trending data.
While there have been many different forms of auditing trends, audit management systems could bring a whole new world of visually organized formats of data for better efficiency.
- Global usability.
Being able to maintain a competitive edge in the audit management industry requires the willingness of the company to expand to emerging markets. When seeking to acquire audit management software, you should be able to find a provider that can guarantee a strong global presence. This is necessary to ensure that:
– Auditors have the correct tools to perform their jobs regardless of location.
– The standardization is guaranteed even for companies with a presence in multiple companies.
- Audit management software with cloud-based systems.
Conducting an audit is a critical process when it comes to making sure there is an ongoing participation of the entire team of auditors. This could provide a better opportunity for companies whose managers are either traveling or work from remote locations. Making use of cloud-based software could guarantee employees are prepared for an audit at any given point from any different location. Through cloud-based systems, companies could benefit from:
- Employees being able to conduct their work from their preferred devices.
- Inspections and customized tools can be used from any remote locations.
- Files or reports can be accessed and used at any time from any site.
- Effective automation.
Automating internal procedures could lead to improved quality, better productivity, and more accurate results. Automating the process of auditing could facilitate documentation of any evidence and the creation of auditing reports. A lot of time can be saved, and auditors can devote their energy to merely providing feedback and guidance to clients through these systems.
- Easily customizable.
Audit management software should be easily customizable and flexible to be able to reflect the overall background of each audit. It should also be able to reflect the type of organization being audited. A few ways that the software can facilitate could be through:
– Internal Audits.
– Financial Audits.
– Process Audits.
– External Audits.
– Compliance Audits.
– System Audits.
– Safety Audits.
– Product Audits.
– Financial Audits.
- Fully digital.
The system would virtually remove the need for papers, binders, and printing supplies. Through an investment in audit management software, auditors can save costs while ensuring there is no physical waste through the use of a convenient and useful online platform. Auditors would no longer require the need to carry around heavy binders or documents since they can make use of these newer, advanced, and more effective software.
If the above mentioned are the exact factors that you’re looking for in an audit management software system, Harrington Group International is the place for you.
Harrington Group International (HGI) is an organization that issues multiple different business software solutions to help companies around the world to run more effectively.
HGI introduced one of the best Audit Management systems in the industry (A Desktop Software System). These systems are the ultimate auditing software solutions for being able to monitor and manage company audits.
The Audit Management Software provided by HGI allows companies to:
– Detail the scope of an audit.
– Establish frequency in auditing.
– Log the requirements and responsibilities when conducting audits.
A few of the many benefits provided through HGI’s Audit Management Software include:
– Identifying continuous areas for improvement to ensure there is improved customer satisfaction.
– Correcting the problematic regions of company audits by evaluating findings for uncovered issues.
– Ensuring there is procedural compliance to make sure procedures are performed correctly.
– Highlight problematic areas.
– Streamlining the audit scheduling by allowing users to notify employees of their responsibilities.
– Documenting corrective actions by creating an automated procedure to link findings with corrective actions.
– Creating historical data which would allow users to learn and determine ways to improve from past experiences.
This Software provided by HGI ensures optimal excellence when executing a control program. The HGI audit software additionally issues a review of all detailed elements of a business process. It can then allow the audit team to evaluate the present performance and inspect the areas with issues in the past that would require correction for a better future.
HGI guarantees their software is ideal for all businesses, while also ensuring to help organizations improve their quality of management in operations to achieve company goals and objectives.