At any given time, your business could have hundreds or even thousands of documents and vital records created and saved on a number of different platforms, such as Google Docs or Microsoft Word. It can be overwhelming to try to manage and secure all of them, which is where HQMS Document Management Software comes in. Document control/document management software enables companies to manage every document from the point that it is created to when it is no longer needed and deleted.
How Could A Document Management Software Benefit You?
There are lots of reasons why your business could benefit from a document management system, but we are going to break it down into four main points: Quality, Security, and Efficiency.
First, let’s talk about quality. A good document control system will allow you to track revisions, see who is making edits, and organize different versions so that you know what the most updated information is. This will help you ensure that everyone is working with the same accurate and updated information to avoid costly mistakes.
Next, it is important to consider security. You likely have lots of sensitive information saved in your documents, such as customer contact or payment information. The document control software will allow you to put protocols in place to protect all sensitive information from unauthorized people. This includes both external attacks and potential internal security problems.
Finally, efficiency is a crucial part of your bottom line. The longer that you or your employees have to search for documents that they need, the more time and money you will be wasting. Document control systems help streamline all of your information so that everything is easily accessible.
Why Do You Need Harrington Software Document Control Software?
When it comes to document control software, there is a lot of different options available, and it is important that you find the best system for your company. An overly complicated or poorly constructed system can cause a lot of frustration and stress when it is supposed to be making your life easier.
So why might HQMS document management software be the right option for you?
It is easy to use! As we just mentioned, your document control software is supposed to be making your life easier. The last thing that you want is to start using a complicated system that makes it hard to manage, organize, find, and share documents and records. You could end up making the problem you are trying to solve (too many documents in too many places) worse. The HQMS Document Control Software is designed to be super intuitive so that not only you but all of your employees can learn it and start to use it successfully in no time.
It makes it possible to keep all your information and records secure. If too many people have access to your documents and records, mistakes or security issues are much more likely to arise. With this software, you will be able to manage all your documents at any time from anywhere in the world. This means that whenever you need to, you can change who has access to a particular file, look over revisions that have been made, and more. You do not need to worry about a security breach or leak going unnoticed.
Create reports and graphs faster than you ever have before. The HQMS Document Management Software (Harrington Software Document Control Software) comes with a powerful query feature that allows you to quickly and easily produce graphs or reports from any of the documents/records you have saved in the system. This will enable you to get a very clear picture of whatever you need (productivity, customer satisfaction, etc.) without having to do a lot of manual data entry or work. It also makes it super easy to share these reports/graphs with whoever you need to.
Allows you to cross-reference related documents and modules easily. When you have lots of documents and records, trying to cross-reference information can be a painstaking process. However, with this software, you can easily use hyperlinks to cross-reference between documents and modules to ensure that you and everyone else in your company have access to all the information that they need with a click of a few buttons. Saving time is saving money.
If you have any questions or are interested in getting the HQMS Document Management Software, reach out to us today!