The Top 10 Factors For Efficient Quality Management Systems
Utilization of a Quality Management System has become a critical factor in any organization. However, the primary element to consider before implementation of any Quality Management projects should always be the vital needs of the business.
To ensure an efficient quality strategy to receive maximum value and a higher ROI for the company, the following factors should be what your QMS delivers.
- Accurate Information.
The delivery of accurate information should be a must in the implemented Quality Management System. For every form of process, policy, or procedure that takes place, it is essential to keep in mind that there is only one form of accurate information. That information should be the same throughout the system and available to all the relevant employees accessing, monitoring, and managing files.
- Easy to understand and process.
Sure, through an automated system, data is readily available for employee use. But how often do bulks of information confuse the employees accessing the data? For this purpose, it is vital to ensure that information is easily understood. For the implementation of easy to understand information, it would be far more convenient if the information was presented in different formats. The efficiency of newer improved QMS allows information to be visually represented for better understanding.
- Online easy access.
For everyone within the organization to be able to access all information easily, it needs to be placed in a central and accessible location. For this to be implemented, placing information online can offer the ease of everyone within the company to simply access the files. Documents are simply a click away.
- Accessibility on-time.
One of the main reasons for utilizing a QMS is for organizing files or documents is efficiency. With that, being able to access the necessary files on time is critical. For this reason, retrieving documents on time is a factor that should be there when using a QMS. The necessary information should be easy to access and follow a smooth flow.
- Responsibility and Accountability.
Identifying who is responsible and accountable for what is a critical attribute of a QMS and should be able to do so as a minimum. Ensuring this could assist in the quality strategy of the organization moving forward.
Your QMS should be able to hold data for all the necessary factors required by the organization and offer intelligent, powerful and quality reports which could be used to retrieve the information the program holds into the right hands.
- Accessibility through other electronic devices.
With all official individuals carrying a smartphone around, being able to use the software on other electronic devices is critical in this day and age. The QMS used by your organization should be able to offer the service of accessibility from other devices such as laptops outside of work and smartphones. This is especially critical for employees traveling constantly.
- ISO certification.
Complying with the regulatory standard should be present in the relevant QMS used by companies.
- Organization model.
The QMS used should be able to act as a model that offers a basic view of all procedures, policies and other documents related to the company. This is useful to have an idea of how the organization works.
This is a critical factor that isn’t paid as much attention as it needs to be. Having an up-to-date system will allow the company to utilize new and improved solutions which would increase organizational efficiency, productivity, and reduce other unnecessary costs.
At Harrington Group International, we offer you the best QM in the market so far. It includes all the necessary features and updates to coordinate with the latest technology. Contact us for more information. Our professional staff is ready to help you at anytime.