14 Jun 2021
What are the factors to consider when you choose quality control software?

How do you recognize an efficient Quality Management System/quality control software? What should you keep in mind while shopping for a QMS? These are some common concerns that arise when making a decision to purchase business management software such as Quality Control Software. Before we tell you the details, it’s essential to address what QMS means and how it adds value to your business. 

Defining Quality Control Software or QMS 

QMS is software for quality control. It is the digitalized variant of a conventional paper-based QMS. Gone are those days when people used paper to keep records of different aspects of the business. Now you can feed digital records, which enhance reliability, transparency, and effectiveness of processes.  Every business has a different objective, but at the end of the day, they all want to retain clients and generate profit. 

Why Should You Invest in Quality Control Software? 

If you are thinking of skipping buying quality control software, you might want to rethink that decision. Quality control software is recommended for all types of businesses because you are able to meet client expectations, reduce wastage, reduce production cost and development time, and adhere to government regulations and ISO compliance. 

With these many benefits, you might want to shell out some money to buy an efficient QMS. Still not convinced? 

Here’s Something You Must Know: 

Client satisfaction is the topmost priority for any business. Whether you are a fairly large business or a small one, you would need to retain your clients to ‘STAY’ in business. 

There are many competitors who are embracing this software to meet client expectations and keep a check on the quality of the products and services. 

If clients are 100% satisfied, they will bring more business. One customer refers another, and a whole group gets to know about your business. By ensuring quality, you will not only generate profits but also have a loyal clientele. But to know their expectations and meet their requirements, you need to purchase QMS. 

By choosing QMS, you are assured to reap the following benefits: 

  • Improved reputation
  • Better consistency 
  • 100% customer satisfaction 
  • Gaining trust and confidence of the customer 
  • Improved reputation 
  • High chances of success 
  • Better financial performance 
  • Better employee engagement 

Factors to Consider when Choosing a Quality Control Software 

QMS software for quality control has become a necessity for most businesses. Different industries are embracing this software simply because it makes business operations smoother. 

Quality control software links business processes to a quality management program in service industries and manufacturing, such as root cause analysis, preventive and corrective actions, improvement opportunities, supplier management, material non-conformance, and part management. 

As you are new to the world of QMS, it can be overwhelming to buy it for the very first time. 

Here are some factors you must consider: 

  • Software that offers complete solutions should be preferred by clients. 
  • Cloud-based solutions are easy to use and have robust capabilities. Never settle for anything that is outdated. Outdated technology will not help you stay ahead in the game. If you wish to reap benefits, cloud-based solutions are the best. 
  • A good QMS facilitates collaboration. You must invest in a system that enables you to collaborate and gain access to approved users from different places. 
  • Invest in software that is easy to use. A confusing and daunting user experience can leave you dazed. An intuitive system allows the user to log in and get to work straight away. 
  • An efficient QMS will have a risk management tool (embedded). It helps to support and guiding quality management activities. 
  • A brand new QMS system will have the ability to update several times in a year. It should be flexible enough to meet your business requirements. 
  • You must search for a vendor that judges their QMS performance based on your success. They should have a prompt support team (just in case there are technical glitches or queries). 

There are some features you must look for in quality control software. We have listed them below for your understanding. 

Features to Look for in Quality Control Software

  • Multi-browser 
  • Audit trails 
  • Secure login 
  • Personalized welcome screen 
  • Alerts & Search bar 
  • Filtering & Sorting 
  • Access control 
  • Training management 
  • Regulatory compliance 
  • Document management 
  • Risk analysis 
  • Electronic signatures 
  • Application home pages 

These are some of the product features you need to look out for when choosing a QMS. To sum it up, you must choose a QMS product that is intuitive. It should be accessible and easy to figure out. Look for a QMS with a streamlined process that gives liberty to workers to leave feedback. A QMS program not only allows you to manage documents but also create. In addition, users should also be able to revise the documents by simply logging in. Lastly, opt for a cloud-based solution. Once you choose a cloud-based solution, you will not have to worry about the updates. Now that you are aware of the factors and features you must consider, it will be easier to make a QMS purchase.